Corpzo: Apply Online for EPFO (Employees’ Provident Fund Organisation) Registration in India

 

Introduction

In today’s dynamic business environment, ensuring employee welfare is not just a legal requirement but also a strategic priority. One of the most significant employee welfare schemes in India is the Employees’ Provident Fund (EPF), managed by the Employees’ Provident Fund Organisation (EPFO) under the Ministry of Labour and Employment, Government of India.

The EPF is a retirement benefits scheme for salaried employees, ensuring long-term savings for employees while also offering tax benefits to both employers and employees. At Corpzo, we simplify and accelerate the process of EPFO registration, enabling businesses across India to become fully compliant with the law while supporting their workforce.

Whether you're starting a new business or scaling your organization beyond 20 employees, Corpzo ensures a smooth, fast, and fully online EPF registration process.

What Is the EPFO?

The Employees’ Provident Fund Organisation (EPFO) is a statutory body established under the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952. It regulates and manages the EPF scheme, along with other employee-centric schemes such as:

  • Employees' Pension Scheme (EPS)

  • Employees' Deposit Linked Insurance Scheme (EDLI)

These schemes provide social security, financial stability, and retirement benefits to employees working in the organized sector.

Who Must Register with the EPFO?

EPF registration is mandatory for:

  • Every organization employing 20 or more employees.

  • Organizations with fewer than 20 employees may also register voluntarily.

  • Certain industries and sectors are covered regardless of employee count (e.g., jute, beedi, brick, etc.).

Employers failing to register their establishment under EPFO despite qualifying criteria are subject to penalties and legal action.

Benefits of EPFO Registration

For Employers:

  • Legal compliance and credibility

  • Enhanced employer brand

  • Employee retention and trust

  • Tax deductions on employer contributions

For Employees:

  • Long-term savings with interest

  • Partial withdrawals for education, marriage, housing, medical needs

  • Monthly pension after retirement

  • Life insurance cover under EDLI scheme

  • Tax exemption on both contribution and interest

Key Provisions of the EPF Scheme

  • Contribution Rate: Both employer and employee contribute 12% of basic wages + DA + retaining allowance to the EPF account.

  • Interest: EPFO declares annual interest rates; contributions earn compounded interest.

  • UAN: A Universal Account Number is allotted to every employee, which remains constant even if they change jobs.

Documents Required for EPFO Registration

At Corpzo, we help you organize and upload all necessary documents during the online registration process. Here’s the typical checklist:

For the Employer / Company:

  1. PAN Card of the business entity

  2. Certificate of Incorporation (for companies)

  3. Partnership Deed / LLP Agreement (if applicable)

  4. GST Certificate

  5. Address Proof (Electricity bill, property tax receipt, rent agreement)

  6. List of Directors / Partners / Proprietor with KYC (PAN & Aadhaar)

  7. Digital Signature Certificate (DSC) of the authorized signatory

  8. Cancelled cheque / bank statement of the organization

For Employees (initial submission):

  1. Name, gender, and date of birth

  2. Contact number and email

  3. Aadhaar and PAN

  4. Salary details

  5. DOJ (Date of Joining)

Step-by-Step Online EPFO Registration Process with Corpzo

Our expert team at Corpzo follows a structured, step-by-step approach to ensure your EPFO registration is completed accurately and efficiently.

✅ Step 1: Consultation and Eligibility Check

We begin by understanding your business structure, employee strength, and industry type. If you meet the threshold for EPF registration, we guide you through:

  • Setting up the necessary business accounts

  • Gathering documentation

  • Preparing your organization for payroll compliance

✅ Step 2: Document Collection and DSC Setup

We assist in:

  • Generating or renewing your Digital Signature Certificate (DSC)

  • Collecting and verifying supporting documents

  • Organizing employee details for smooth onboarding

✅ Step 3: EPFO Portal Account Creation

We register your organization on the Unified Shram Suvidha Portal, which includes:

  • Obtaining a Labour Identification Number (LIN)

  • Creating an Employer Login ID

  • Mapping the establishment with industry classification codes

✅ Step 4: Form Filling and Verification

We fill out the EPFO Registration Form with:

  • Business information

  • Details of directors or partners

  • Nature and category of work

  • Bank and PAN details

The form is digitally signed and submitted online.

✅ Step 5: Registration Certificate Issuance

Once verified, EPFO issues:

  • Employer Identification Number (PF Code)

  • Linked establishment on the EPF portal

  • Access to online filing and payment dashboard

Corpzo also helps generate UAN numbers for employees and map them with Aadhaar and bank accounts.

Post-Registration Compliance (Handled by Corpzo)

  • Monthly PF return filing (Form ECR)

  • Payment of contributions before the 15th of every month

  • UAN generation for new employees

  • KYC updates and linking Aadhaar/PAN

  • Handling employee PF withdrawals or transfers

  • Annual return filing (Form 3A & 6A)

  • Compliance audits and inspections

EPF Contribution Breakdown

ComponentEmployee (%)Employer (%)
Provident Fund (EPF)12%3.67%
Pension Scheme (EPS)–8.33%
EDLI (Insurance)–0.50%
Admin Charges–0.85%
Total Contribution12%13.25%

Note: Small establishments (less than 20 employees) can opt for a reduced rate of 10%.

Why Choose Corpzo for EPFO Registration?

✔️ Experienced Compliance Professionals
Our in-house experts know the intricacies of EPFO, ESI, and other statutory schemes.

✔️ Pan-India Service
We handle EPFO registrations for startups, MSMEs, and large enterprises across India.

✔️ Speed and Accuracy
Most registrations are completed within 5–7 working days, including UAN allocation.

✔️ Integrated Payroll Compliance
We help you streamline payroll, employee benefits, and tax obligations under one roof.

✔️ Ongoing Support
Our service doesn’t end at registration. We help with monthly filings, dispute resolutions, and audits.

Pricing and Timeline

ServiceTimelineFee (INR)
EPFO Registration with Corpzo5–7 business days₹3,999 – ₹9,999
DSC Generation (if needed)1–2 days₹1,200 – ₹2,000
Monthly PF Filing SupportOngoingCustomized Plans

Note: Prices are indicative and depend on your employee strength and complexity.

Frequently Asked Questions (FAQs)

Q1: Is EPFO registration mandatory for all businesses?
It is mandatory for any business with 20 or more employees. Businesses with fewer employees can register voluntarily.

Q2: Can a startup register for EPF voluntarily?
Yes. Many startups register voluntarily to attract talent and offer retirement benefits.

Q3: How long is the EPFO registration valid?
EPF registration is valid as long as the establishment exists. There is no need to renew it.

Q4: What happens if I don’t register despite having 20+ employees?
You may face penalties, interest charges, and legal action, including backdated contributions.

Q5: Can employees check their EPF balance online?
Yes. Once UAN is linked with Aadhaar and bank, employees can view their EPF balance via the UMANG app, EPFO portal, or SMS.

Conclusion

Registering with the EPFO is more than just a compliance task — it's a proactive step toward building a transparent, secure, and employee-friendly organization. With increasing regulatory scrutiny and employee expectations, timely and proper registration has become a necessity.

At Corpzo, we don’t just assist with registration; we empower your organization with a seamless experience from onboarding to compliance management. Whether you're a startup, MSME, or growing enterprise — we are your trusted partner in labor law compliance.

Ready to Register for EPFO? Start with Corpzo Today

Visit www.corpzo.com to book your free consultation or begin your online EPFO registration with India's most trusted compliance experts.

Comments

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